Solutions / Boba Shop
Inventory software for boba bars
Crumble is an inventory system for small food businesses. You set up recipe cards, track stock and sales, and cost per portion is calculated automatically. Let's look at the problems a boba bar runs into and how to solve them.
Problems and solutions
Problems every boba bar runs into
Almost all of them come down to one thing: money leaking out unnoticed. Here's what happens and what to do about it.
Tapioca only lasts a few hours
Cooked tapioca can't be stored for long, and leftovers get thrown out at the end of the shift.
Daily write-offs
Cook extra and part of the money ends up in the trash; cook too little and tapioca runs out at peak hours.
Write-offs and sales history
Every write-off is logged with a reason, and sales data shows how much tapioca gets used per day.
Syrups and toppings poured by eye
Syrup is poured without a measuring spoon, and toppings get added "a bit extra."
Cost keeps shifting
An extra 10 ml of syrup in every cup, across a hundred drinks a day, adds up to a noticeable amount.
One recipe card for everyone
Quantities are locked into the recipe, and every sale deducts ingredients accordingly. If actual usage is higher, it shows up at stocktaking.
Drinks have different costs
Tea, milk, syrup, and toppings combine in different ways, but the price is the same across the board.
Expensive combos break even
A drink with two toppings and oat milk can bring in almost no profit.
A recipe card for every drink
Set up popular combinations as separate items with their own recipe — Crumble will calculate the cost of each.
Stocktaking in a notebook never adds up
Tea, tapioca, syrups, and cups are counted by hand and checked against records that only cover part of the sales.
Shortages with no explanation
It's unclear where the error is: in the count, in the records, or in the stockroom.
Stock counts itself
Stock updates after every sale and delivery. At stocktaking you just enter the actual count, and Crumble calculates the discrepancy for you.
Cost and price
How to calculate bubble tea cost
Cost per portion is the sum of everything that goes into one portion, per the recipe card. Price is calculated from cost and the margin you want on each sale.
Calculate it yourself
Cost = tea + milk + tapioca + syrup + cup
Bubble tea price
240 ₽
cost 81 ₽ · 159 ₽ left from each sale
Price = cost ÷ (1 − margin)
Features
Everything a shift needs, and nothing more
Stock
Receipts, write-offs with a reason, stocktaking and expiry dates.
Recipes
The cost of every item is calculated for you, down to the kopeck.
Sales
Discounts, history and receipts nobody can quietly rewrite afterwards.
Locations
Each location has its own stock. Moving goods takes a couple of taps.
Analytics
What sells, where the losses are and which location carries the chain.
Notifications
We will tell you when the milk runs out or the cream is about to expire.
Works offline
The internet is gone.
The till is not.
Sales, write-offs and transfers are saved on the device and sent to the server once the network is back. Nothing gets lost or duplicated.
Pricing
How much Crumble costs
Right now every Crumble feature is free. The prices below are an estimate: we will let you know well in advance before paid plans appear.
Free — while we are in beta — use it for free
FAQ