Solutions / Coffee Shop
Inventory software for coffee shops
Crumble is an inventory system for small food businesses. You set up recipe cards, track stock and sales, and cost per portion is calculated automatically. Let's look at the problems a coffee shop runs into and how to solve them.
Problems and solutions
Problems every coffee shop runs into
Almost all of them come down to one thing: money leaking out unnoticed. Here's what happens and what to do about it.
Beans and milk get pricier, but menu prices stay the same
Purchase prices change several times a year, but the price of a cappuccino was set once at opening.
Margin quietly evaporates
Every price hike from a supplier eats into profit on each sale, and you only notice it at month end.
Cost based on current prices
Crumble calculates the cost of every item from its recipe card and recalculates it whenever purchase prices change.
Milk runs out faster than drinks sell
Milk is steamed with extra to spare, and the leftover in the pitcher gets poured out. A latte ends up using 250 ml instead of 200.
Cost keeps shifting
An extra 30-50 ml in every cup, across a hundred drinks a day, adds up to several liters of milk daily.
One recipe card for everyone
Quantities are locked into the recipe, and every sale deducts ingredients accordingly. If actual usage is higher, it shows up at stocktaking.
Stocktaking in a notebook never adds up
Beans, milk, syrups, and cups are counted by hand and checked against records that only cover part of the sales.
Shortages with no explanation
It's unclear where the error is: in the count, in the records, or in the stockroom.
Stock counts itself
Stock updates after every sale and delivery. At stocktaking you just enter the actual count, and Crumble calculates the discrepancy for you.
Milk, cream, and pastries spoil
They have a short shelf life, and leftovers get thrown out at the end of the day without being recorded.
Write-offs that skip the books
There's no visibility into how much product ends up in the trash or how much to order next time.
Expiry dates and write-offs
Crumble warns you ahead of expiry dates, and every write-off is logged with a reason.
Cost and price
How to calculate cappuccino cost
Cost per portion is the sum of everything that goes into one portion, per the recipe card. Price is calculated from cost and the margin you want on each sale.
Calculate it yourself
Cost = beans + milk + cup + lid
Cappuccino price
190 ₽
cost 64 ₽ · 126 ₽ left from each sale
Price = cost ÷ (1 − margin)
Features
Everything a shift needs, and nothing more
Stock
Receipts, write-offs with a reason, stocktaking and expiry dates.
Recipes
The cost of every item is calculated for you, down to the kopeck.
Sales
Discounts, history and receipts nobody can quietly rewrite afterwards.
Locations
Each location has its own stock. Moving goods takes a couple of taps.
Analytics
What sells, where the losses are and which location carries the chain.
Notifications
We will tell you when the milk runs out or the cream is about to expire.
Works offline
The internet is gone.
The till is not.
Sales, write-offs and transfers are saved on the device and sent to the server once the network is back. Nothing gets lost or duplicated.
Pricing
How much Crumble costs
Right now every Crumble feature is free. The prices below are an estimate: we will let you know well in advance before paid plans appear.
Free — while we are in beta — use it for free
FAQ